How can we improve our document creation processes with AI-based speech recognition technology?

2021/ 23/08

As AI-based speech recognition technologies continue to evolve, they are rapidly growing in popularity and more and more companies are beginning to realise their potential to save their employees’ time and workflow in order to operate more efficiently.



The past’s document management methods

In previous years, companies have had two main options for implementing their documentation processes. The classical method required administrative staff and managers to manually type all contracts, technical documentation and reports, which in many cases contributed and still contributes to so-called RSI, i.e. repetitive strain injury, not to mention burnout due to monotonous work. The other way was usually to outsource the documentation, with the recorded audio being typed in by an in-house or outsourced person and then was sent back to the company - slowing down the company's processes as well as increasing costs. 


How can speech recognition support the document creation process? 

Fortunately, the use of reliable and user-friendly speech recognition solutions capable of even higher levels of accuracy can replace the above-mentioned document management practices. As human speech is three times faster than typing, these programmes offer not only a convenient but also a much faster alternative, as these can transcribe up to 160 words per minute. If it is necessary to make changes in a transcribed/dictated document, an office assistant or administrator who is involved in document management can easily make corrections, format the document, and add additional information. The time and cost of these rework and minor corrections cannot be compared to the costs of the previous document management practices. 


The user-friendly document creation process of Alrite speech recognition software

Step 1: Making the recording 

The user-friendly interface of the Alrite speech recognition software solution makes document creation quick and easy. Under the "Record" tab in your browser or phone app, you can record the speech you want to transcribe, which can be up to 3 hours long after selecting the language you want to dictate in. While dictating, you can apply prompts such as insert colon, insert new line or insert new paragraph. 

Of course, you can also transcribe or caption existing audio and video files in the "Upload" tab in supported formats like wav, .mp3, .m4a, .ogg, .mp4, .webm, .mov, up to 1 GB file size, also up to 3 hours in duration. 

Stept 2: Transcribing 

With just one click, Alrite can transcribe dictated speech or uploaded audio files in seconds with up to 95% accuracy and outstanding grammatical accuracy. Furthermore, the system automatically detects the type, beginning and end of sentences, so punctuation marks are applied accordingly. Alrite can also recognise when another person starts speaking, which is marked with a hyphen in the transcript, this tool is particularly useful when transcribing meetings and discussions. 

Step 3: Correction and formatting 

Even in a noise-free environment, the software may find an unknown word that it cannot transcribe accurately enough, so Alrite will flag words it is unsure of. By marking uncertain words, the correction process is greatly simplified. The transcript or subtitle produced by Alrite can be edited in the app or on the website, furthermore the original or edited version can be downloaded in .docx format. The completed transcript can also be translated into German with a single click on the Alrite interface. In addition, the transcript can be copied, so that it can be easily pasted into pre-made templates for further document formatting and editing. 


Sources Speechwrite, Speech Blog